Marketing requires an EMR submission a minimum of 60 days before the action date for events.

Marketing will not take action on EMRs received less than 30 days from the action date. An authorization form will need to be submitted to the Chief Operating Officer (COO) through your chain of command. If the COO approves the late request, then the signed authorization form will be submitted online by the requesting activity. Once the Marketing Branch receives approval, a minimal digital media campaign will be implemented. The authorization form will be located on the MHC at mhc.mccsiwakuni.com.

Sponsorship

Marketing requires an EMR submission a minimum of 90 days prior the action date.

Reprint Requests

Marketing requires an EMR submission for reprints a minimum of five (5) business days in advance.

Website Updates

Marketing requires an EMR submission for website updates a minimum of five (5) business days in advance.

Facility Signage

Marketing requires an EMR submission for facility signage a minimum of five (5) business days in advance.

Business Cards

Marketing requires an EMR submission for business cards a minimum of five (5) business days in advance.

All business card requests are outsourced at the end of each month.

Digital Media Requests

Marketing requires an EMR submission a minimum of 90 days prior for video production.

Marketing requires an EMR submission a minimum of 30 days prior for web campaigns.

Marketing requires an EMR submission a minimum of 14 days prior for social media campaigns.

Marketing requires an EMR submission a minimum of 24 hours prior to social media posts.

Social Media Requests

Marketing will process EMR submissions for social media requests within 24 hours. This is dependent on all relevant information, content, and material being submitted when the EMR is submitted.

Production Timelines

Events

  • Between 30-45 (depended upon event type) days prior to the action date, Marketing will provide initial design proof for client review.
  • Clients must review and provide a response within 48 hours of receipt of proof. Revisions are limited to two.
  • Marketing will complete revisions within 48 hours of receiving feedback from the activity.
  • Within 48 hours of client approval, Marketing will have all print product for delivery.
  • Advertising will begin 30 days prior to the action date of larger events. I.e. Special Events, Concerts, etc.
  • Advertising will begin 14 days prior to the action date of all other events.

Sponsorship

  • Upon receipt of the sponsorship EMR, the Advertising & Sponsorship coordinator will begin researching opportunities.
  • At 70 days, Marketing will have submitted sponsorship requests to all potential sponsors.
  • At 45 days, Marketing will have finalized sponsorship contracts if a sponsor has been identified.
  • At 40 days, Marketing will have received all pertinent advertising materials from the sponsor. These materials are then provided to the Graphics Department for design inclusion if required.

Reprint Requests

  • Upon receipt, Marketing will deliver reprints within five (5) business days.
  • Reprints are subject to approval – dependent upon distribution locations, availability, and the marketing campaign plan for the EMR.
  • All reprints are invoiced and will be charged back monthly to the activities cost center.

Website Updates

  • Upon receipt, Marketing will complete website updates within five (5) business days.
  • Activities must provide accurate information upon submission to ensure there are no delays.

Facility Signage

  • Upon receipt, Marketing will process facility signage and deliver locally produced signage within five (5) business days.
  • Any facility signage that requires BPA or third-party production, delivery times will vary.
  • Facility signage is subject to approval – dependent upon distribution locations, content, and availability.
  • All facility signage requests are invoiced and will be charged back monthly to the activities cost center.

Business Cards

  • Upon receipt, Marketing will process the business card request within five (5) business days.
  • Business cards are outsourced through a BPA and delivery times will vary.
  • All business card requests are invoiced and will be charged back monthly to the activities cost center.

Digital Media Requests

  • Marketing will process EMR submissions for digital media requests within five (5) business days.
  • Production timelines are dependent upon submission types.
  • Social Media posts can be disseminated within 24 hours of receipt.
  • Social Media campaigns need a minimum of 14 days to be successful.

Social Media Requests

  • Marketing will publish social media requests within 24 hours of receipt of all relevant content.

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